March 25th and 26th 2023 (limited spots)
April 15th and 16th 2023
Los Angeles, CA (exact location tbd)
March 25th and 26th 2023 (limited spots)
April 15th and 16th 2023
In this tutorial video I walk you through the step by step process to create a virtual calendar for your next production.
While I don’t typically work in post I have found that I do need to be familiar with some of the latest tools to stay ahead of the game and be in the know. Instead of posting every software tool out there I thought I would post the few I have tried and used over the years.
Frame.io: is one central hub that lets you share media, track feedback, and streamline your workflow so your team can work closely together from anywhere in the world.
I love the commenting system between the poster and viewer. Because this software is so well known and used it is easy to get other team members on board. I typically don’t need to convince anyone…
Assemble.tv: is a newer platform that offers real-time collaboration and project management tools, asset management and file sharing.
In addition to being a collaboration tool, Assemble comes with a really sophisticated calendar system that can be great for sharing within your team and making specific calendars with assignable actions. You can also share more than just post assets…. While in production you can create galleries for locations or graphics to be approved for art department etc…
Sohonet.com: is a media company that has designed multiple tools for the film industry. One of their premier tools is ClearView that allows editors to stream live reviews of their work with low latency for up to 40 viewers. Whereas with some collaboration tools..the reviews have to been rendered and uploaded, with ClearView you can make notes in real time. This tool is very useful when making notes regarding a VFX shot or something that might take a while to render etc.
Alteon.io: is a newer platform that offers real-time collaboration, multi-user editing, and real-time feedback tools. With this service you can upload raw files and then download the proxies. I do love how I can keep all my projects in one place on their system without having to have multiple accounts.
When sending a Call Sheet email there are several important things to consider to make sure everything is clear and concise.
#1. Make sure the Email subject is clear. – TV Show Title: – Ep. 716 Day 6 – Call Sheet (3.29)
#2. BCC recipients or use an email distro program such as Setkeeper, Croogloo, Scenechronize etc when sending the message.
#3. Consider creating a google doc that is shared between a few of your production crew to tweak and approve. You could share the document between the 2nd AD, POC, APOC, Prod Secretary, UPM, LP, Location Coordinator etc
#4. List at the top of the email what attachments are included in the email. If you have the ability attach digital sides…
#5. List the dates and times in a clear format.
#6. Consider highlighting certain items in yellow/red etc to draw attention to their importance.
#7. List the crew parking address at the top of the addresses so people will put that info into their GPS first. In some instances you may not want to list the set location and keep it on the Call Sheet only.
#8. Include the 2nd AD contact info
#9. Take the time to bold and unbold certain sections to make it easier to read.
#10. Keep the email brief.
Whenever I’m hired as a Line Producer on a low budget movie under $1M I try and do most of the accounting myself and utilize the help of my production team to maintain the books. I’m not against having an accountant…it’s just that I want to try and put as much money on screen as possible.
Here are a few tools I like to use:
This is the main accounting platform I use for most low budget films. At the beginning of the project I sign up for the pro account with 5 users and upload a COA “Chart of Accounts” to the platform. Anytime expenses come in I’m able to easily code them using the category feature. The great thing about using Quickbooks is that it is such a universal program you don’t necessarily need a film accountant to run it. If at anytime you do run into issues you can always hire a virtual accountant that is well versed in this program. I typically train a few of my office team members to help reconcile transactions and then I focus on the larger transactions such as wires etc. It’s possible to send ACH payments to vendors, run cost reports, balance sheets and more.
I have found this platform to be the easiest-to-use film payroll platform for smaller projects. Adding cast or crew to the portal is super simple and it even connects to quickbooks. Most payroll companies require a back and forth with a payroll master that can take days….whereas with Wrapbook you can run payroll in less than an hour once everything is reviewed.
PEX is a simple p-card solution you can use to control spending with numerous cards and variable spending limits. PEX also integrates seamlessly with Quickbooks which is another plus. You can typically get approved with PEX in a matter of days and they are great about sending cards quickly. With the PEX app most of your crew should be able to reconcile transactions by taking pictures of receipts within a matter of minutes.
Conduiit is an online accounting solution that will help your team track check requests, wires and pos for approval. I’ve used this platform on numerous shows and it really helps me to stay organized and focused on what’s missing.
*Conduiit will be able to integrate with Quickbooks in the coming weeks.
As the Holiday season approaches the question may arise of what should I buy that person I love that is a filmmaker? Below I have outlined 10 of the best gifts that filmmakers will be excited about in their everyday life that they will cherish at work.
I’m excited to be moderating a fun and interactive live demo on Thursday Nov 17th, 2022 at 1pm PST that will showcase some of the best software companies that support the Film and TV industry. This will be a great opportunity to learn about new and upcoming technical solutions for production.
Setkeeper – Nik Bars / Business Development
Distro, sides, crew onboarding and more..
Scriptation – Laura Noxon / Product Development Manager
Mark up scripts, transfer notes
RABS – Josh Weinberg / Founder
Digital Background Vouchers
Assemble – Nate Watkin / Founder
Calendar & Task List, Asset Management & File Sharing
Conduiit – Shawn Hamilton / Founder
Accounting approval system and workflow
Wraptime – Mirko Urania / Founder
Digital Out Sheets, Crew List & Health Check
Thursday Nov 17th, 2022
1PM PST | 3PM CST | 4PM EST
*Demo will last 1HR total
A former mentor/friend of mine Joth Riggs has recently launched a new course [www.directingyourmovie.com] for those who want to step into Directing.
This course gives you the confidence to handle everything from development to pre-production, production and post production. Everything you’ll need to Direct Your Movie from Script to Screen.
While some courses on directing gloss over the specifics or only discuss directing “in theory”, this course gets into the nuts and bolts of every step of the directing process.
*You can also check out the Podcast episode I did with Joth a few years ago HERE.
Yes its possible! You can make sides in 30 seconds or less.
Imagine it’s 9:30PM on a Thursday and you’ve had a long day on set as the 2nd AD. You are about to wrap and are trying to get the call sheet sent out as soon as wrap is called so that everyone can go to sleep with the info for tomorrow. The UPM has asked that digital sides be sent out with the call sheet so you know that if anything changes it will be paramount that these sides are made quickly by whoever does them. The 1st AD has just informed you that yes indeed they are pushing a scene and adding a pickup. The sides need to be made or re-done quickly.
A few months ago I stumbled upon some software “Conduiit” that I really wished I known about earlier.
Conduiit.app is a Cloud-based purchase order, payment request and file management system that allows production management and finance teams to work seamlessly. (taken from their website)
5 Reasons you should consider Conduiit on your next Feature or TV Series: