A few months ago I stumbled upon some software "Conduiit" that I really wished I known about earlier.

Conduiit.app is a Cloud-based purchase order, payment request and file management system that allows production management and finance teams to work seamlessly. (taken from their website)

5 Reasons you should consider Conduiit on your next Feature or TV Series:

The approval process can be stream-lined. Stop chasing down producers, line producers and UPMs and asking for a signature to approve a purchase. This platform does that all in one place with the click of a button.
No more check requests without missing documents. Once logged into the platform you can see if you are missing a w9, backup or additional missing docs.
It's easy to use. You can train any department in a matter of minutes without having to put them through an extensive accounting course. Whoever on your project is submitting invoices (art coordinator, location coordinator, etc...) will have access to the platform to keep all their invoices in one place.
The data can be exported into almost any accounting platform. With powerful report-building tools you can download a .csv or .xls to send to your accounting or finance team to upload into their system.
Reduce email clutter. It can be easy to let a vendor payment slip through the cracks with emails that may or may not go answered. With this platform, everything is visible to production and accounting and thus cutting down on the famous... can you get them to send a w9 email?

Go 4 Production

Conduiit - Accounting Software to Stay…