Going digital with background actors

5 platforms to consider when using digital background vouchers

STOP using paper vouchers when it comes to managing Background! There are numerous solutions to save your production time, money and make things more efficient on set. Below, I have listed a few of the digital voucher companies and their features.

1. RABS (Run A Better Set)
   

   The RABS App & Digital Background Voucher is trusted by Assistant Directors, Accounting, Casting, and Other Crew to safely and efficiently manage background and productions’ needs. They have served the studio system for over four years.
   
   Features:
   
   Digital Background Voucher
   *All Digital Startwork

   *Skin® technology

   *Wrap® technology

   *Automatic Breakdowns For the PR

   *Instant Daily Hot Costing

   *Tracked and Managed State Residencies

   *Tracked and Managed Provincial Residencies (Canada)

   *Compliant Form I-9s
   

   Custom Casting Device
   *Private Database

   *Automated Booking Emails and Texts

   *Secured, Backed Up

   *Sort, Search, and Organize Your Talent

   *Photo Selects and Picture Packs

   *Automatic Skins®

   *100% Private – Not Shared with Anyone

   
   SHIPS by RABS

   *Customizable Questions

   *Embedded Videos

   *NYS Compliant

   *NYC Compliant

   *Policy Documentation Delivery

   *Generated Certificate of Completion

   *Access to California Policies

   *California Time Requirement Compliant

   *Access To Recourse Resources
   

   

2. Everyset

   
   Everyset helps productions shift to digital so they can hire background performers more efficiently— keeping critical information at your fingertips, no matter where you are.
   

   Works for Production
   • Free up administrative resources
   • Eliminate errors and guesswork
   • Create automated production reports
   

   Works for Casting
   • Onboard thousands for work effortlessly
   • Rest assured everyone will be paid correctly
   • Manage Taft-Hartleys through the platform
   

   Works for AD Teams
   • Securely verify I-9’s when actors check in
   • Simplify input for times and bumps
   • Wrap background with a click of a button
   

   Works for Accounting

   • Save time and energy with digital vouchers
   • Easily track, approve, and transfer payroll
   • Run accurate hot costs reports in real-time

   
   Works for Studios

   • See productions at a glance, from anywhere
   • Manage incentives and backup data
   • Upload and track all required documents

   

   
   3. EpicSet
   
   Streamlined management of Background Actor’s digital employment paperwork and vouchers. EpicSet works seamlessly with their sister payroll company Elevate Digital.

   
   Features:
   

   Tracking and Management - All data and information is organized, calculated, and easily searchable across all departments, from start to finish.
   

   Reports - Hot Cost & Breakdown reports automatically calculated.
   

   Calculation Engine - EPIC is built around the industry's most advanced calculation engine, auto calculating union & non union vouchers, penalties, premiums, and reports.
   

   Harassment Prevention Training - Harassment prevention training available for all talent. Organized and downloadable for your records.
   

   Production Training - Become an expert on the EPIC system.
   
   Fast & in-depth training for all departments within their respective, secure portals.
   
   For Everyone - EPIC software works with any production team, casting company, and payroll company.
   
   Support - 24/7 customer support and dedicated account managers for each department. 
   

   

4. Smart Voucher (Central Casting)
   
   Central Casting’s SmartVoucher is a digital voucher built with production in mind and designed to meet the needs of your project. SmartVoucher fully integrates with our online casting platform, creating a seamless experience from the hiring of Background Actors to the receipt of paycheck. Your production can benefit from SmartVoucher by:
   
   Features:
   
   Automatically logging Background Actors’ hours and calculating pay
   

   Saving time and improving accuracy by eliminating paper heavy payment processes

   
   Simplifying review, approval, and submission from accounting to payroll

   
   Seamlessly integrating with Central Casting’s industry-leading casting platform

   
   Protecting PII with military-grade security and privacy protections

   
   Generating end-of-day breakdowns with the click of a button

   
   Having your payroll processed by the industry’s most trusted, experienced payroll provider

   

5. Cinapse (coming soon)
   

   Cinapse Background (soon to be released) is a new platform that makes it easy to manage thousands of background vouchers digitally.
   
   Features:
   
   Bulk Editing - Arm your AD staff with the ability to quickly group, select, and update vouchers on the fly — saving hours of precious time per day.

   
   Offline Mode - Edit vouchers even when you’re completely offline. Automatically sync changes to the cloud once you come back online.
   
   Accounting Friendly - Their solution is payroll agnostic and works with any background payroll service. Send batches of digital vouchers to payroll in a few clicks.