How to make sides in 30 seconds or less

Yes its possible! You can make sides in 30 seconds or less.

Imagine it’s 9:30PM on a Thursday and you’ve had a long day on set as the 2nd AD. You are about to wrap and are trying to get the call sheet sent out as soon as wrap is called so that everyone can go to sleep with the info for tomorrow. The UPM has asked that digital sides be sent out with the call sheet so you know that if anything changes it will be paramount that these sides are made quickly by whoever does them. The 1st AD has just informed you that yes indeed they are pushing a scene and adding a pickup. The sides need to be made or re-done quickly.

7 Steps to making sides in 30 seconds or less

  1. Choose a software that can make digital sides. Two of my favorite platforms for this purpose are Croogloo and Setkeeper. Both platforms are incredible for script distro, watermarking, creating sides and more…
  2. Upload your script to the platform. Once you decide on a platform you will need to upload a CLEAN version of the script to either platform. I prefer to go into final draft, select all, clear asterisks and save the version as a clean version. Seeing asterisks on sides is oftentimes unnecessary and can make it difficult to read.
  3. Decide what scenes will be in the sides. Usually the sides are listed on the shooting schedule or one-liner, or the advance on the call sheet. Most times there will be a small change or addition that only the 1st AD and 2nd AD know about. Its best to always check with the 2nd AD before making the sides.
  4. Select the sides in the program. Login to your software and jump into the side making section. Once you are there you can choose the scenes you want to make and the order you want to list them in. I typically prefer to list them in script order because it can be confusing to look for scene 1 at the end of the sides.
  5. Decide what format you need the arrows and shading. Within these programs you can decide whether or not to gray out the previous scenes or what type of arrows to use. Graying out can be helpful, however if you have a tight budget it can make the toner waist a lot of ink.
  6. Attach the front of the Call Sheet. This can be helpful so you don’t have to do this later.
  7. Download the sides as a pdf. You will be given the option to put one or two to page. In general I like to download one to a page because I can print two to a page in printer settings (if using a mac) pretty easily. Once you have downloaded the sides you can either attach the front of the Call Sheet or print them as is and then attach the front when its ready. The easiest way to attach the front of the call sheet is to drag the pdf into pdf viewer and then click save.

Conduiit – Accounting Software to Stay Organized

A few months ago I stumbled upon some software “Conduiit” that I really wished I known about earlier.

Conduiit.app is a Cloud-based purchase order, payment request and file management system that allows production management and finance teams to work seamlessly. (taken from their website)

5 Reasons you should consider Conduiit on your next Feature or TV Series:

  1. The approval process can be stream-lined. Stop chasing down producers, line producers and UPMs and asking for a signature to approve a purchase. This platform does that all in one place with the click of a button.
  2. No more check requests without missing documents. Once logged into the platform you can see if you are missing a w9, backup or additional missing docs.
  3. It’s easy to use. You can train any department in a matter of minutes without having to put them through an extensive accounting course. Whoever on your project is submitting invoices (art coordinator, location coordinator, etc…) will have access to the platform to keep all their invoices in one place.
  4. The data can be exported into almost any accounting platform. With powerful report-building tools you can download a .csv or .xls to send to your accounting or finance team to upload into their system.
  5. Reduce email clutter. It can be easy to let a vendor payment slip through the cracks with emails that may or may not go answered. With this platform, everything is visible to production and accounting and thus cutting down on the famous… can you get them to send a w9 email?

10 software essentials for your next movie or tv show

Below is a list of 10 software/app recommendations for your next movie or tv show!

  1. Setkeeper or Croogloo for sides, distro and watermarking
  2. Cinapse for real time set updates and more
  3. RABS for digital vouchers for background
  4. WrapTime for digital crew out times and crew lists
  5. Conduiit for cloud-based accounting system to manage vendors etc.
  6. Contract Book for managing legal contracts like location agreements and actor contracts
  7. Slack for crew collaboration and cutting down emails
  8. To Doist for sharing to-dos
  9. Sync On Set for dept continuity tracking ie.. costumes and art
  10. Frame.io or Alteon for camera file uploads and dailies

Software to manage extras from skin to wrap

Managing extras can be one of the most challenging things for any production. Its one thing to deal with a few extras on an occasional basis, however when you are on a show that is having to manage hundreds or in some cases thousands of extras…you want a system that can run smoothly and effectively. For decades productions have relied on antiquated technology using carbon copy skins that really make the process all the more challenging. Having to track paperwork, props and dealing with out times has been a source of pain and frustration for both extras and production.

Current problems of the typical paper system:
*Extends Late Nights
*Slows Call Times
*Long Check-Out Lines
*Missing, Incomplete, Sloppy Documents
*Invalid Tax Incentive Info
*Causes Grievances
*Messy for Payroll and Accounting
*Extra’s Complaints
*P.A. and A.D. Time, Effort Wasted
*Poor Communication
*No Oversight
*Morale Killing
*Limiting Legal & Payroll Compliance

RABS is the only app to manage extras from Skin to Wrap. 
*You can onboard extras in seconds.
*You can wrap instantly, all documents completed, costumes and props returned with an automatic breakdown
*Hot-cost savings, vouchers, docs, tax incentives, digitally delivered to accounting.
*Cost $600 per week and $3 per extra.

Schedule a Demo: runabetterset.com/demo

Software to distro your documents with ease

As an Assistant Director one of the many tasks I am often required to do when working as a 2nd AD is the job of creating a distro list to send out call sheets, scripts etc. These “lists” are often difficult to keep up with and can be time-consuming in many instances.

Recently I stumbled upon some software Setkeeper that not only makes the distro process pain-free it has tracking software enabled that indicates whether or not the cast/crew have received or opened their call sheet.

Setkeeper is an online subscription site designed to create sides, distro documents and act as a hub to share information (such as location photos) to your entire cast and crew. Their software is top-notch with flexible pricing plans that can fit almost any budget.

Check out the highlight video and infographic below and consider doing a test-drive!

 

https://youtu.be/pnLJCZtNo4M