Google Drive is one of the best tools for creating cast/crew sheets. There are a few other programs out there that I recommend, however for your typical low-budget project Google Drive works great and doesn’t cost anything. I love this system because it cuts down on emails back and forth and assures that everything is up-to-date as much as possible.
Here are some steps on how to use google drive:
Download this FREE EXCEL TEMPLATE
Upload the template to google drive and format for your project. Put 1s and 0s for what days people are working.
Share the google document with your Key crew members. I typically make the cast list protected so that only the AD staff, producers and casting director have access to it.